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Assistant Office Manager

Date: Nov 15, 2020

Location: San Jose, California, United States

Company: Super Micro Computer

Job Req ID: 9439
About Supermicro:

Supermicro® is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyperscale, HPC and IoT/Embedded customers worldwide. We are the #5 fastest growing company among the Silicon Valley Top 50 technology firms. Our unprecedented global expansion has provided us with the opportunity to offer a large number of new positions to the technology community. We seek talented, passionate, and committed engineers, technologists, and business leaders to join us.
 

Job Summary:

We are looking for an Assistant Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. A successful Assistant Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties. This is an excellent opportunity for an experienced professional who enjoys a high degree of responsibility and thrives in a dynamic environment.

Essential Duties and Responsibilities:


Assist in general office management and maintenance, including but not limited to:

• Plan and implement cost effective janitorial service program, daily breakfast, and dinner box catering program, travelling programs, and all office management related tasks

• Plan, direct, and coordinate catered events

• Back-up management on coordinating and communicating with International offices

• Other Administrative support assignments as needed

Qualifications:


• Bachelor's degree preferred

• 5+ years of proven experience as an assistant office manager, front office manager or administrative assistant preferred

• Knowledge of office administrator responsibilities, systems and procedures

• Acute attention to detail, and Positive and professional demeanor

• Pleasant customer service skills is a must

• Ability to multi-task, stay organized and function effectively in a fast-paced, deadline-oriented environment

• Excellent time management skills and ability to multi-task and prioritize work

• Proficiency in MS Office (MS Excel and MS Outlook, in particular)

• Excellent written and verbal communication skills

• A creative mind with an ability to suggest improvements

Physical Requirements:


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Able to sit for long periods of time.

• Able to input data into a computer and work with a computer screen for long periods of time.

• Occasional bending and standing.

• Standing, walking, sitting, talking/listening, crouching or crawling, reaching with hands and arms.

• Lift, carry, push and pull up to 15 pounds.

Work Environment:


The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

• Primarily works indoors in an office setting with controlled climate conditions

• May be susceptible to outdoor weather conditions (i.e., cold, heat, rain, and/or wind)

EEO Statement

Supermicro is an Equal Opportunity Employer and embraces diversity in our employee population. It is the policy of Supermicro to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.


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